Job Description

My client, a leading global automotive brand, to fill an ongoing contract Senior Executive Assistant role with potential to convert to permanent — candidates MUST have experience supporting two high-level executives simultaneously .

Executive Assistant (Contract – Temp to Hire)

Contract ongoing with potential to go temp-to-perm for the right fit

Daily onsite, Monday–Friday, 40 hours per week (8 hour work days with 1 hr unpaid lunch break, 9am start time but if you want to start a little early, end a little early it may be flexible)

This role supports 1-2 executives in one of the company's brands.

Job Summary:

Calendar and administrative support for the Division Head(s) to meet the diverse requirements of the division and organization’s objectives.

Responsibilities:

• Coordinate executive calendars, travel, meetings, conference calls, written communications, correspondence, and other project-oriented tasks for the Division Head(s).
• Proactively identify and resolve calendar conflicts.
• Organize all aspects of division meeting logistics, including setup, distribution of materials, and catering.
• Work independently, innovatively, and efficiently in a fast-paced environment, handling multiple responsibilities and meeting multiple deadlines.
• Adapt to shifting priorities and adjust to new circumstances with minimal notice and guidance.
• Maintain helpful, willing, and responsive attitude with all interactions.
• Complete assigned projects on time and with accuracy.
• Process monthly detailed expense reports through the Concur system.
• Coordinate travel arrangements with corporate travel agency.
• Prepare and/or assist in preparation of reports and presentations.
• Review files/materials for accuracy and consistency.
• Research and analyze division-related information when necessary.
• Maintain and update division-specific systems/software.
• Manage internal/external correspondence, handling highly confidential issues.
• Serve as Department Ambassador, acting as liaison for all employee transfer/hiring processes and other duties as assigned.
• Organize and coordinate all aspects of the work environment as the sole Executive Assistant for the division.

Requirements:

• MUST have supported two executives at the same time.
• 5+ years of experience supporting at least 2 executives.
• High school graduate required; bachelor’s degree preferred.
• Proficient in Microsoft Word, Excel, PowerPoint, Outlook.
• Excellent oral and written communication skills.
• Highly organized and detail oriented.
• Ability to work effectively with a variety of personalities.

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