G.S. Wilcox & Co. is a leader in the commercial real estate mortgage banking industry, providing debt and equity solutions to developers, real estate private equity firms, institutional investors, and other owners of commercial real estate. The firm, which has been in business for over 30 years, currently has 23 correspondent life insurance company relationships for which it services over $1.9 billion of loans for. The Company is seeking a highly qualified individual for the position of Part Time Executive Administrative and Marketing Assistant.
Personal support for firm’s Partners
- Keep and maintain calendar
- Schedule business and personal engagements
- Arrange transportation
- Perform personal tasks and errands as needed
- Take messages and maintain phone log for all calls
- Monitor LinkedIn page
Administrative
- Answer and direct all incoming calls
- Greet visitors
- Order all office supplies and maintain inventory
- Maintain database of all client contact information
- Ship all packages and track delivery
- Make travel arrangements for the team
- Prepare meeting minutes
- Register team for industry conferences and seminars
- Sort and distribute mail
- Maintain common reception area and supply room
- Monitor compliance issues on an ongoing basis and make recommendations for implementation
- Prepare and maintain the industry events calendar
- Maintain and test disaster recovery, cyber security, and document protection plans
Marketing
- Monitor and update company website and LinkedIn page on a regular basis
- Utilize Publisher and Canva to produce company advertisements and event invitations
- Produce and compile press releases, newsletters, and company announcements
- Create email blasts of newsletters and other marketing correspondence
- Organize internal and external events for company
- Manage and promote WBENC platform
- Produce presentations for client meetings
Skills and Qualifications
- Minimum of 3 years of experience in an executive assistant and/or marketing role required.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Proficiency with Social Media (including but not limited to LinkedIn).
- Highly organized, detail-oriented, and capable of handling sensitive and confidential information.
- Excellent verbal and written communication skills.
- Experience in supporting senior executives or high-level management.
- Ability to multitask, prioritize tasks effectively, and manage heavy workloads in a deadline-driven, fast-paced environment.
- Strong problem-solving skills and attention to detail.
- Ability to work independently and as part of a team.
- High level of discretion, professional demeanor, integrity, and ethics.
- Strong interpersonal skills and the ability to build relationships with stakeholders.
- Ability to run errands as needed.
* The hours are 8:30am-2:30pm Monday through Thursday, and the position is in-person.
Salary Range: $28-$32 / hour, depending on qualifications and experience.
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