Job Description

Job Description: Office Manager / Executive Assistant

Company: Land & Apartments

Position Type: Full-Time

Location: Maplewood, MO

Overview

Land & Apartments is a fast-growing real estate private equity company. We are seeking a polished, highly organized  Office Manager / Executive Assistant who will serve as the heartbeat of the office—ensuring our environment reflects the professionalism and culture of the company while providing high-level administrative and executive support.

This person will create a smooth, welcoming, and efficient workplace while helping leadership stay organized, prepared, and focused.

Key Responsibilities

Office Management

• Maintain a clean, organized, and professional office environment that reflects the company’s brand and standards.
• Oversee office appearance daily—ensuring conference rooms, common areas, and workspaces are fully stocked and presentable.
• Manage all office supplies, including ordering, inventory tracking, and vendor relationships.
• Coordinate daily lunch orders and oversee catering or food arrangements for meetings and team events.
• Serve as the primary point of contact for visitors, vendors, contractors, and building management.
• Coordinate office equipment maintenance and troubleshoot issues as needed.
• Lead office culture initiatives, including birthday celebrations, team gatherings, and special events.

Executive Assistant Support

• Manage executive calendars, schedule meetings, and coordinate travel arrangements.
• Prepare agendas, meeting notes, presentations, and professional correspondence.
• Handle confidential information with discretion.
• Run errands for executives.
• Assist in prioritizing tasks, deadlines, and follow-up actions for executive leadership.

Administrative & Financial Support

• Organize and maintain digital and physical filing systems.
• Assist with invoice management, expense tracking, and basic bookkeeping tasks.
• Manage vendor onboarding, including collecting documentation such as W-9s and insurance.
• Assist with the printing of presentations and other materials as needed.

Communication & Relationship Coordination

• Respond professionally to inquiries from tenants, partners, vendors, and stakeholders.
• Support scheduling of inspections, contractor visits, and property-related meetings.

Qualifications

• 2+ years of experience in office management, executive assistance, or administrative roles.
• Exceptional organizational skills and an eye for detail.
• Strong written and verbal communication abilities.
• Professional presence and ability to represent the company positively.
• Proficiency in Microsoft Office and general office technology.
• Ability to multitask, stay proactive, and handle a fast-moving workload.
• Comfortable working in a role that combines hospitality, administration, and executive support.

Preferred Traits

• Naturally proactive and solutions-oriented.
• Strong sense of ownership over the office environment.
• Enjoys supporting others and creating a positive workplace experience.
• Reliable, polished, and adaptable.
• Thrives in a growing, entrepreneurial company.

Compensation & Benefits

• Competitive salary
• Paid time off
• Health benefits or stipend
• Opportunity to grow into higher operations or management responsibilities

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