Job Description

Job Description

This job description outlines a versatile clerical role within a highway material testing facility's Business Unit Section. Key aspects of the position include:

Role Overview:

• Intermediate-Level Clerical: This position requires a balance of established office skills and the ability to handle more complex tasks related to purchasing, finance, and logistics.
• Business Unit Focus: The work directly supports the business operations of the facility, ensuring smooth administrative processes.
• Variety of Duties: The role encompasses a wide range of responsibilities, from routine office tasks to more specialized financial and tracking activities.

Key Responsibilities:

• Purchase Tracking (SMO Expenditures):
• This is a core duty, requiring meticulous attention to detail.
• The individual will manage the entire purchasing process, from initial requests to final warrant issuance.
• Emphasis on compliance with purchasing guidelines and budget monitoring.
• Mailroom and Inventory Management:
• Handling all mail-related functions (receiving, sorting, shipping).
• Managing the inventory of uniforms, aprons, and lab coats.
• Financial Reporting and Data Analysis:
• The ability to extract financial data, analyze it, and present it in a clear and understandable format.
• Front Desk Backup:
• Providing coverage for the front desk, including greeting visitors, issuing badges, and directing them.
• Contract Worker Timesheet Processing:
• Reviewing and processing timesheets, and tracking contract worker hours.
• General Office Duties:
• Performing standard clerical tasks such as copying, filing, shredding, and assisting with projects.

Preferred Skills:

• Strong Communication and Interpersonal Skills: Essential for interacting with colleagues, visitors, and vendors.
• Organization and Motivation: The ability to manage multiple tasks and prioritize effectively.
• Data Entry and Quality Review: Accurate and efficient data entry skills, with a focus on quality.
• Computer Proficiency: Expertise in Outlook, Excel, Word, and PowerPoint.
• Technical Writing Skills: The ability to create clear and concise written documents.
• Multitasking and Teamwork: The capacity to handle multiple responsibilities and collaborate with others.

Additional Notes

In essence, this role requires a detail-oriented, organized, and adaptable individual who can contribute to the efficient operation of a busy highway material testing facility. The position reports to the Gainesville, FL office Monday – Friday between the hours of 8:00 AM to 5:00 PM.

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