Job Description

The R&D Operations Project Manager supports Research & Development operational functions and leads special strategic initiatives that enable effective portfolio governance, resource planning, and organizational optimization. This role partners closely with senior R&D stakeholders to deliver accurate reporting, facilitate governance forums, and drive action completion across globally distributed teams.

Key Responsibilities

1. Project & Portfolio Reporting (PDT Reviews)

• Manage and facilitate monthly Project Development Team (PDT) reviews (formerly NPD), including coordination of a comprehensive 4–5-hour governance meeting covering all active R&D projects.
• Collect, consolidate, and validate project data from multiple teams.
• Prepare executive-level dashboards, prioritization matrices, and summary materials.
• Document meeting minutes, decisions, and action items; track follow-ups to closure across stakeholders.
• Drive continuous improvement of reporting processes, with a long-term goal of introducing automation using standard enterprise tools.

2. Resource Allocation & Dashboard Management

• Develop, maintain, and manage dashboards related to:
• Resource demand and capacity
• Resource supply
• Actuals versus planning
• Ensure accuracy, consistency, and timeliness of reporting across multiple concurrent projects.
• Provide visibility and insights to support leadership decision-making.

3. Special Strategic Initiatives

• Support internal organizational and operational strategy projects, including:
• Organizational structure analysis
• Span and layer assessments
• Hiring plans and workforce optimization initiatives
• Work with highly sensitive data, requiring an objective, independent, and confidential approach.
• These initiatives are internal strategy projects and not direct medical device development efforts.

Core Competencies

• Strong organizational, planning, and coordination skills
• Excellent communication, facilitation, and stakeholder management abilities
• Proven ability to follow up, drive accountability, and ensure action completion
• Comfort working with globally distributed, cross-functional teams
• Professional maturity and confidence when engaging with senior and experienced stakeholders

Technical Skills

• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word)
• Experience with Power BI is a plus (not required)
• Willingness and aptitude to learn new tools, reporting platforms, and automation techniques

Experience & Seniority

• Preferred: 5+ years of relevant experience
• Minimum: 3–4 years of project management or R&D operations experience
• Sufficient seniority to operate effectively in governance forums and with senior technical leaders

Domain & Industry Background

• Medical device experience is not required
• Preferred exposure to:
• Electromechanical development environments
• Integrated hardware and software projects
• Cross-functional engineering and R&D teams

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