Job Description

Overview:

This role supports a variety of outsourced preclinical studies by coordinating timelines, data flow, and communication between internal teams and external partners. The position is highly cross-functional and requires strong organization, attention to detail, and comfort managing multiple parallel workflows. This is an onsite position.

Key Responsibilities

• Act as the central point of contact for planning and organizing outsourced preclinical studies.
• Track study requests, deliverables, decisions, and milestones using project management tools (e.g., Smartsheet or similar).
• Prepare and distribute meeting notes, summaries, and action items following internal and external study-related discussions.
• Maintain visibility into study progress by developing dashboards, metrics, Gantt charts, and other project tracking tools.
• Gather feedback from internal scientists, external vendors/CROs, and functional leads to ensure alignment on expectations and timelines.
• Identify potential bottlenecks or risks in ongoing studies and escalate issues as needed.
• Support coordination across research, operations, quality, regulatory, and vendor partners to ensure study requirements are met.
• Provide consistent status updates to project stakeholders and leadership.

Qualifications

• Bachelor’s degree in a life science, biotechnology, or project-management–related field.
• Experience supporting projects in biotech, pharma, or research environments.
• Experience working with project-tracking platforms and creating dashboards, timelines, and reports.
• Strong communication skills, including the ability to write clear meeting minutes and synthesize technical information.
• Excellent organizational skills with the ability to manage multiple concurrent studies and deadlines.
• Familiarity with cross-functional collaboration and coordinating with external vendors or CROs.
• Exposure to preclinical or non-clinical study workflows (e.g., IND-enabling studies) is a plus.
• Ability to operate in fast-moving, ambiguous environments and help drive alignment across teams.

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