Job Description

About the Role

We are seeking a detail-oriented and analytical Leasing Analyst to support our retail real estate portfolio. This role plays a key part in managing lease administration, financial analysis, landlord coordination, and ensuring accurate and timely execution of all leasing-related processes. The ideal candidate will have strong knowledge of retail leases, GAAP/ASC 842 requirements, and a keen ability to interpret and validate lease terms.

Key Responsibilities

Lease Administration

• Manage lease activity including new leases, renewals, amendments, and store closures .
• Support lease negotiations and maintain strong communication with internal and external partners.
• Abstract leases , ensuring accuracy in financial and operational terms.
• Validate key dates within the lease lifecycle, including Required Commencement Date (RCD) and Required Termination Date (RTD) .
• Review and interpret lease contracts for compliance with GAAP , including:
• ASC 842 financial terms
• Percentage rent provisions
• Prepaid rent
• Security deposit amortization
• Rent abatement
• Validate data in Occupier (or similar lease management system).

Payment Processing & Lease Accounting

• Prepare and validate payment templates based on landlord lease terms:
• Base Rent, CAM, Percentage Rent, Real Estate Taxes, Storage Fees , and other charges.
• Manage landlord onboarding and ACH setups .
• Coordinate and review the monthly landlord payment file for Accounts Payable (AP).
• Submit monthly rent payment estimates to AP and Treasury.
• Upload payment files, send landlord remittance advices, and process percentage rent invoices.
• Ensure rent resets are accurate and updated in all systems.

Financial Close & Reporting

• Support monthly financial close , including payment validation and accrual accounting under GAAP.
• Prepare percentage rent accrual calculations and necessary adjusting journal entries (AJEs).
• Prepare and review AJEs for prepaid rent, security deposits, CIP, asset disposals , and related adjustments.
• Update the accrued percentage rent spreadsheet monthly.
• Perform monthly rent variance analysis (MoM and MoB) for base rent and other occupancy expenses.
• Complete account reconciliations for:
• Accrued rent
• Accrued percentage rent
• Other rent-related expenses
• Prepaid rent
• Utilities (water, electric)
• Support ASC 842 analysis , adjustments, and reconciliations.
• Apply cash-basis accounting where required.

Budgeting & Forecasting

• Assist in annual budget and rent forecasting based on leasing activity.
• Update Accounting on changes to budgeted rent and accrued percentage rent tied to resets or amendments.

Rent Reconciliation

• Reconcile landlord statements, percentage rent calculations, and payment templates.
• Communicate accrual reversals and journal entries to the Accounting team.
• Review reconciliation findings with internal stakeholders.
• Follow up with landlords to confirm reconciliation outcomes and obtain current ledgers for verification.

Notices & Compliance

• Address and resolve Notices of Default as needed.
• Validate Occupier entries (limited to base rent and percentage rent terms).

Qualifications

• Bachelor’s degree in Accounting, Finance, Business, or related field preferred.
• 2–5 years of experience in retail leasing, lease administration, or real estate accounting.
• Strong understanding of GAAP , ASC 842 , and retail lease structures.
• Experience with lease management systems (e.g., Occupier , Yardi, MRI) preferred.
• Advanced Excel skills; ability to manage and reconcile complex data sets.
• Strong communication, analytical thinking, and organizational skills.
• Ability to work cross-functionally and meet deadlines in a fast-paced environment.

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