Essential Duties & Responsibilities
Accounts Payable Support (Light AP)
• Enter and code invoices into the accounting system
• Scan, organize, and upload invoice documentation
• Verify approvals and match invoices to purchase orders (when applicable)
• Assist with vendor file maintenance and updates
• Support weekly check run preparation
Accounting Support
• Maintain and organize digital and physical accounting files
• Assist with basic reconciliations and data entry
• Update logs, spreadsheets, and financial trackers
• Prepare packets, reports, and documents for management
• Assist with month-end prep (gathering documents, organizing files, etc.)
• Process incoming mail and route accounting-related items appropriately
Administrative Support (Accounting-Focused)
• Answer phones and route calls related to vendor inquiries or accounting needs
• Manage scanning, filing, and documentation for Accounts Payable and Accounts Receivable
• Assist with document formatting and PDF preparation
• Maintain supply inventory related to accounting workflows
• Support special accounting projects as assigned
Compliance & Recordkeeping
• Ensure all documentation is filed according to company policy
• Maintain confidentiality of financial and vendor information
• Assist with audit prep and internal document reviews
Qualifications
Required
• 1+ year administrative experience (preferably in an accounting environment)
• Basic understanding of Accounts Payable processes
• Strong attention to detail and accuracy
• Proficiency in Microsoft Excel, Word, and PDF tools
• Strong organizational and multitasking abilities
• Ability to follow instructions and meet deadlines
• Professional communication and customer service skills
Preferred
• Experience with Sage 100 Contractor or similar accounting software
• Prior AP or AR support experience
• Strong Excel skills (filters, sorting, basic formulas)
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