Job Description

About CCSE

Established in 2004, the mission of the Catholic Coalition for Special Education is to ensure that children with special needs are able to attend and receive an appropriate education in their local Catholic elementary schools and high schools. In the words of Pope Benedict XVI “no child should be denied his or her right to an education in faith, which in turn nurtures the soul of a nation.” CCSE provides grants and technical assistance to help Catholic schools in Washington, D.C. and Maryland achieve this goal.

Position Summary

Location: Kensington, MD. (On-site, 20 hours/week).The Development & Program Associate will be the engine behind CCSE’s fundraising, programs, and daily office flow. You will partner with the Executive Director and Associate Director to manage gift entry, donor records and communications, support grant and program logistics, support special events and help maintain office systems. This position is ideal for someone with nonprofit or development office experience who enjoys varied operational work and mission-driven impact.

Compensation

$20-24 per hour depending on experience

Paid time off

Fundraising & Events

Provides administrative support for donor cultivation and fundraising

• Manage CRM systems (eTapestry and GreaterGiving): gift entry, profile updates, queries, reports, data hygiene and mailings
• Generate eTapestry and GreaterGiving reports for the bookkeeping system
• Draft and assemble development materials: electronic newsletters, solicitation materials, promotional packets, grant proposals
• Assist with all development related correspondence including receipt letters and mailings, filing and systems
• Provide logistical and administrative support for events: Annual Spring Benefit (a Friday or Saturday evening in March), Golf Tournament; Holy Hour/Happy Hour events

Programs

• Prepare grant agreements, award letters and related communications
• Serve as first contact for school leaders, families and partners by email and phone; log and track all inquiries in the CRM and route to appropriate staff
• Provide logistical and administrative support for the Fall Family Festival & Grant Awards Ceremony (Sunday in September or October), including guest check-in

General Administration

• Prepare materials for Board meetings and special events
• Greet visitors, answer telephones and maintain office supplies
• Manage incoming and outgoing mail, handle scanning, copying, filing and miscellaneous tasks as assigned

 Required Qualifications

• Bachelor’s degree or equivalent administrative experience
• 3 or more years’ nonprofit or fundraising office experience preferred
• Proficiency with CRM systems (eTapestry and Greatergiving preferred)
• Advanced skills in MS Office (Word, Excel, Teams, PowerPoint, Outlook) Asana and Zoom
• Exceptional written/verbal communication; meticulous proofreading
• Ability to work independently and juggle multiple projects
• Demonstrated discretion and ability to handle confidential information
• Strong organizational skills for planning and supporting events

Preferred Skills

• Experience with donor acknowledgment, gift processing, and event logistics
• Comfort with Canva, PowerPoint and emerging technologies
• Hands-on event-planning or volunteer-management experience
• Familiarity with Catholic Church mission and culture
• Interest in special education or disabilities advocacy
• Keen attention to detail

Work Environment & Schedule

• On-site, 20 hours per week (flexible schedule around major events)
• Occasional evening and weekend availability for event support
• Adaptable to shifting priorities and eager to learn new processes

To apply, email resume and cover letter to employment@ccse-maryland.org

Catholic Coalition for Special Education is an equal opportunity employer.

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