Job Description

Job Title: Administrative Assistant

Location: Chicago, IL

Industry: Nonprofit

Compensation: $25.00 - $30.00 / Per Hour

Work Schedule: 8:00 AM - 5:00 PM, 100% onsite

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group is hiring for our client, a well-established nonprofit organization in Chicago. The organization is dedicated to community engagement and provides a collaborative and professional environment for staff. They value diversity, inclusivity, and professional growth while offering competitive benefits and a strong focus on work-life balance.

Job Description:

Our client is seeking an experienced Administrative Assistant to provide high-level support to their executive team and Board of Directors. This role is ideal for a detail-oriented professional with nonprofit experience who can manage complex schedules, prepare board materials, and maintain a high level of discretion.

Key Responsibilities:

• Manage calendars and schedules for C-suite executives, coordinating both internal and external meetings.
• Serve as liaison between executives, board members, and other stakeholders, providing professional communication and follow-up.
• Support board operations, including preparing agendas, taking minutes, distributing materials, and maintaining records.
• Assist with planning and executing meetings, events, and other organizational initiatives.
• Prepare, review, and edit reports, correspondence, and other documents.
• Maintain corporate records, policies, procedures, and organizational directories.
• Provide general office support, including supply management, mail handling, and equipment maintenance.
• Collaborate with internal teams to ensure clear and timely communication throughout the organization.
• Handle confidential information with discretion and professionalism.
• Perform other administrative duties as assigned.

Qualifications:

• Minimum 3 years supporting senior executives, preferably in a nonprofit environment.
• Experience providing board support.
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel), with experience in PowerPoint and Publisher preferred.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities and anticipate executive needs independently.

Additional Details:

• Direct hire opportunity.
• Business casual dress code.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.

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