Job Description
Job Description – Accounting & Payroll Specialist
Onsite Monday-Friday
General Description
We are seeking an Accounting Clerk to join our accounting team in Birmingham, AL. The position will focus on Accounts Receivable and Payroll processing , ensuring the accuracy of financial records, timely collections, and efficient payroll administration. The ideal candidate will have a strong attention to detail, a solid understanding of accounting principles, and the ability to manage confidential information with discretion.
Duties
Accounts Receivable (AR)
- Generate and issue customer invoices accurately and in a timely manner
- Post customer payments and reconcile account balances
- Monitor aging reports and follow up on past-due balances
- Investigate and resolve billing discrepancies and customer inquiries
- Maintain AR records in accordance with company policies and financial regulations
- Assist with month-end AR reconciliations and reporting processes
- Assist in the implementation of new AR procedures or system upgrades, collaborating with IT and Project teams for testing and validation.
Payroll
- Assist in processing payroll accurately and on schedule for all employees
- Review and verify timekeeping records for accuracy and resolve discrepancies
- Ensure compliance with federal, state, and local payroll regulations
- Assist with payroll tax filings, garnishments, deductions, and benefit contributions
- Oversee and troubleshoot issues in the payroll system (e.g., Kronos, JD Edwards) to ensure payroll processing efficiency and accuracy.
- Communicate with employees regarding payroll questions and concerns in a professional and confidential manner
- Assist in the implementation of new payroll procedures or system upgrades, collaborating with IT and HR teams for testing and validation.
General Accounting Support
- Assist with month-end and year-end close processes
- Perform general ledger account reconciliations
- Maintain organized financial records and documentation
- Respond to audit requests, providing relevant AR and payroll documentation
- Perform special projects and other accounting and administrative duties as assigned
- Maintain professional integrity and confidentiality when dealing with protecting sensitive personal information. Failure to do so will result in disciplinary action, including termination.
- Adhere to internal standards, policies, and procedures
- Maintain compliance with SOX standards and other internal controls by ensuring the integrity of payroll data and adherence to internal policies.
- Perform tasks as assigned, such as assisting with bank reconciliations, journal entries, and report generation
Required Experience and Education
- High School diploma or equivalent required.
- 3+ years of experience processing payroll.
- Experience with payroll systems such as JD Edwards, Kronos, or similar platforms.
- Strong understanding of payroll tax and compliance with federal, state, and local regulations.
- Proficiency in Microsoft Excel (formulas, pivot tables, etc.)
Preferred Experience and Education
- Associate degree in Accounting, Finance, or a related field.
- 2+ years of experience processing accounts receivable.
- Experience with system upgrades or enhancements related to ERP or payroll software.
- General understanding of SOX compliance as it relates to payroll and accounts receivable processes.
- Experience with a travel and expense reporting system such as Concur, a plus.
Skills
- Working knowledge of tax laws relevant to payroll and accounts receivable (including federal, state, and local payroll taxes, sales taxes)
- Excellent attention to detail, with the ability to identify and resolve discrepancies.
- Strong analytical and problem-solving skills, with a focus on continuous improvement in processes
- Effective communication skills for interacting with both internal teams and external customers, ability to work with cross-functional teams
Work Environment
- Office based role in Birmingham, AL
- Monday through Friday schedule (8 AM – 5 PM), with flexibility as needed
- Positive and collaborative work environment
- No travel
Compensation
- Competitive salary based on education and experience
- Full benefits package, including health insurance, paid time off, and retirement plan options
Job Tags
Work at office, Local area, Monday to Friday,